Xerox DocuShare is a proven, award-winning,
affordable Web-based software application that delivers sophisticated,
yet
highly personalized content management capabilities. DocuShare
enables users to capture, manage, share, and protect a wide range
of paper and digital content in a secure, central, and highly
scalable repository.
DocuShare’s intuitive, easy user interface
enables high adoption; users can get up and running the same
day it’s installed and they can be fully trained in a week.
DocuShare is easy-to-deploy, requiring little to no IT support,
and it works with all common hardware and software.
Benefits
•Cuts up to 80% of the time it takes to find vital information
Provides easy and secure access to documents and from any location,
24/7
•Lowers operational costs and helps to meet sustainability goals
by reducing paper usage, document storage and disposal, energy,
and shipping.
•Easily scales to add more users and store more content as needs
grow
•Empowers users to manage Web content without burdening IT
•Dramatic improvements in efficiency and productivity as well
as rapid ROI
•Simple to upgrade to DocuShare CPX for more sophisticated process
automation
Capabilities
o Built-in web interface for approving
any type of document
o Core content library features, such as version control, check-in/check-out,
and routing and approval, enable easy document management and
ad-hoc collaboration
o Easy, secure access and usability through any standard Web
browser - no need for added software or IT support
o High-performance imaging with capture rates of over 350 images
per minute in continuous operation modes
o Ability to automate image capture, document management, business
collaboration, content automation, as well as compliance and
records management
o “Guest” and “Read-Only” access supports
Web information publishing for external and internal constituents
o Audit history tracking, query, and reporting support compliance
and security
o High-capacity indexing with the Autonomy search engine enables
fast search and retrieval
o Server-based OCR option converts imaged documents into indexed
files that can be searched and edited
o Federated searches across multiple DocuShare servers support
scalability and growth
o Integration with multiple Web portal systems, including Microsoft
Office SharePoint Server 2007 and JSR168 compliant portals, ensures
easy Web browser access
o DocuShare CPX content and processes through familiar departmental
and corporate portal interfaces
o Conversion of TIFF files to PDF or Microsoft Excel, and other
MS Office documents to PDF, XML, or HTML to enable flexible access
to content by all users
o Seamless records management with Xerox DocuShare Records Manager
brings ECM and records management into a single, easy to manage
user interface
Document management
•Version control
•Document check-in / check-out
•Document- and version-based permissions
•Simple single word and advanced searches
•Collaboration
•Wizard-based document routing and approval tool
•Wikis and blogs
•Threaded discussions
•Email notification
•Content submission via email
•Image capture
•Scan cover sheets for scanning to collections and documents
•High-performance imaging
•Security
•Permissions-based access control
•Password management and password rules enforcement
•SSL encryption
|
